Dv8 Covid-19 Guidance

Following the latest Government guidance and to ensure the safety and wellbeing of all staff and students at Dv8 we have put together the following guidance. This guidance is intended for all staff and existing and new students. Dv8 will be regularly reviewing these measures and updating the Risk Assessments to make sure  we are taking the right steps to protect our college community.

At Dv8 we are promoting safe working practices for staff and students by ensuring that all staff  are aware of, have read and understand their role within the Dv8 Charter.

You can access the charter here

We are putting in place some protective measures in the centres which will help us all ensure ours and others safety. These include:

  • Please do not come to any Dv8 sites if you are experiencing any of the identified symptoms of COVID-19
  • Regularly washing your hands for 20 seconds
  • Using the sanitation stations situated around the centres
  • Ensuring you stay at least 2 metres away from others where possible or 1 metre plus another form of protection; such as a mask or screen protector. (This applies to both in and outside of the building)
  • All staff and students will have their temperature taken before entering the building. If you show a high temperature you will be sent home
  • All staff and students are asked to wear a face covering in the corridors and communal areas. We are continually monitoring Government guidance and this may change in the future
  • Staff may wear a face shield in the classroom, and gloves where required
  • Ensuring there is only 1 student or staff member accessing the centre offices at any one time.
  • Only 1 student in the toilets at any one time (Brighton campus only) and socially distant queuing.
  • No gathering on the stairs or landings
  • Only 1 person on the staircase at one time.

Below are the rooms that will be used for the isolation of staff and students who experience symptoms whilst at Dv8. The below named members of staff will be

Centre

Designated Rooms

Designated Staff

Brighton

1-2-1 Room – First floor

Staff Room – Ground floor

Kerri Jones 
Hannah Sapsford
Shani Rogers
Dave Pine 
James Sharpe (Principal)

Bexhill

1-2-1 Room – Ground floor

Kerri Jones 
Hannah Sapsford
Shani Rogers
Dave Pine 
James Sharpe (Principal)

If you do fall ill whilst at college/ work in the centres, a member of the designated staff (above) will stay with you and support you until we can get you home safely. They will be dressed in appropriate PPE and may look different to how you normally see them. Below is an example of what they may look like.

 

When using the centres and facilities all have a responsibility to ensure that the spaces they have used are cleaned after use.

Who

What

Students

Will be responsible for wiping down their keyboards, mice and equipment at the end of their session with an anti-bacterial wipe.

Tutors

Will be responsible for their classrooms. This involves wiping down all touch points, keyboards, mice and equipment with an anti-bacterial wipe.

Centre Coordinators

Will be responsible for wiping down all touch points in the communal spaces and Centre Offices with anti-bacterial wipes.

All staff

Will be responsible for wiping down their workspaces, equipment and any touch points in the office/ workspace they are in.

All staff and students will be required to complete a Personal Covid-19 Action Plan, prior to the start of term or within a week of their start date. In this plan they must inform us of the following:

  • If they are shielding or living with someone who is shielding
  • If they have any underlying health conditions that Dv8 needs to be aware of
  • Who we should call if they fall ill whilst in the Dv8 centres
  • How they plan to get home safely to isolate if they fall ill in the Dv8 centres

For staff any issues or concerns raised from these plans can be discussed with their line manager or the Operations Manager.

For students any issues or concerns raised from these plans can be discussed with the Student Services or Centre Coordinators who can help and support you.

It is critical to the safety of all staff and students that these reporting procedures are closely followed in a timely manner.

For students

1.   If you are in the centres you must inform your tutor or nearest member of staff immediately if:

If you are experiencing symptoms (High temperature – A new or continuous cough – A loss or change to your sense of smell or taste).

You will need to wait in the designated isolation room whilst your action plan is put in place, so we are able to get you home safely to self-isolate.

A member of staff (dressed in PPE) will stay with you till you are sent home.

** Once you are home you must book a test through the NHS website and self-isolate (along with anyone you live with or is in your support bubble) until you receive a result.

2.   Once you have taken the test:

– If you test positive you must self-isolate for 10 days (and anyone you live with or is in your support bubble).

– If you test negative, you do not need to self-isolate.

More information on test results is available via the link above.

** You must communicate with the Centre Coordinators with any updates so we can support you.

If you are well enough you can continue your learning remotely.

3.   You must also inform the Centre Coordinators as soon as possible if:

– Someone you live with or is in your support bubble has symptoms or has tested positive for Coronavirus.

– You are told, through the NHS Test and Trace service that you have been in contact with someone who has tested positive for the virus.

** You must self-isolate for 14 days (and anyone you live with or is in your support bubble).

 

For staff

1.   You must inform your line manager and the Operations Manager immediately if:

If you are experiencing symptoms (High temperature – A new or continuous cough – A loss or change to your sense of smell or taste)…

… at home, you must book a test and self-isolate (and anyone you live with or is in your support bubble) until you receive your results.

… at in the Dv8 Centres you must immediately inform the Centre Coordinator (who will inform senior management). You will need to wait in the designated isolation room whilst your action plan is put in place so we are able to get you home to self-isolate.

2.   Once you have taken the test:

– If you test positive you must self-isolate for 10 days (and anyone you live with or is in your support bubble).

– If you test negative, you do not need to self-isolate.

** You must ensure you communicate with your line manager any updates or intentions to return to work so we can support you.

You can get a self-isolation note here.

More information on test results is available here.

3.   You must also inform your line manager and the Operations Manager as soon as possible if:

– Someone you live with or is in your support bubble has symptoms or has tested positive for Coronavirus.

– You are told, through the NHS Test and Trace service that you have been in contact with someone who has tested positive for the virus.

** You must self-isolate for 14 days (and anyone you live with or is in your support bubble).

As soon as Dv8 becomes aware of anyone, staff or student, testing positive for coronavirus we will contact the DfE helpline and await further guidance from them.

Our local health protection team are;

PHE Surrey and Sussex Health Protection Team (South East)

Should there be a subsequent outbreak, either locally or nationally, which requires a closure of the centres, we shall put into action the following procedure;

  1. All staff and students in the building will be informed of the closure by the Senior and Centre teams.
    1. Where appropriate, parents will be called and texted to inform them of the closure
  2. Students will be sent home with standardised information about online and remote learning and important support contacts.
    1. Learning Support and Student Services will work with the Centre Coordinators to ensure all students have a safe route home and, where appropriate, have transport arranged.
  3. Staff will be sent home.
  4. Senior management will meet urgently to establish the next steps in regards to online delivery and support for staff and students.
  5. Information to go out to all students, parents/ carers and staff about the next steps.
  6. Website will continuously be updated as and when new information is available.

The curriculum for the 1st term of 2020/21 (Sept-Dec) will be based on a “50/50 model” of in-person and distance learning.

There will be some differentiation based on learner needs – for example, some L2 groups will need more contact time, coupled with the fact that the Bexhill centre can accommodate more learners than Brighton, so there will be some flexibility. 

We learned a huge amount during the lockdown period of April-June 2020 and will be looking to develop this further. Rather than put focus on social distancing alone, we want to promote “Working from home” and flexible arrangements as a likely part of future employment and a normal aspect of working life.

There will be differentiation to suit our learners needs and we will use the opening 3 weeks of term to “normalise” the distance learning model for all concerned.  We will  ensure that an open dialogue is in place between us so that learners are comfortable with arrangements and have an element of choice about how they work – a supported and flexible approach.

Each timetabled vocational group will be split into an A and B subgroup. There will have to be some independent learning – with learning support where identified, however, the plan is for learners to still “attend” all lessons, because all content will be linked to Google Classroom. There will be ample opportunity for learners to catch up with teaching staff online. 

The calendar will be split into a Red/Blue alternate week format so that learners and staff will be able to orientate themselves. The calendar will be shared extensively and the message will be highly visible in centres and online: for example, “This week is BLUE”.

Delivery Example:

Please note:

  • At this time, we plan for the arrangement to be in place for the whole of term 1 (Sept-Dec).
  • We have a full review at the first half-term (Oct 26th).

Below are a range of links and resources to help support you to better wellbeing and mental health. Some are links to services and organisations who can help, others are self help resources, activities or videos.

For students

For staff

Dv8 COVID-19 FAQ

What has been put in place to ensure the safety of students and staff?

We understand that returning to college in September can be a source of worry and anxiety for students, parents and staff. The safety of all who come to Dv8 is our top priority and we have put a number of measures in place in order to ensure this. Some of these include:

– Ensuring everyone on our sites regularly washes or sanitises their hands. We have installed numerous hand sanitiser stations to support this
– Regular cleaning of any surfaces that are frequently touched throughout the college day
– Reducing the number of students in the centres each day by maintaining an element of remote as well as face-to-face delivery
– Promoting the Government’s safer travel guidance
– Reinforcing the guidance that anyone who has or is living with someone with symptoms of Covid-19 must not attend college
– Asking all student and staff to wear face coverings in corridors and communal spaces

Our full guidance is available to view above.

How are classes going to be taught this term?

For this Autumn term we have carefully planned a 50/50 model which includes both on site and remote learning. Further information on how this will work will be sent to each student and is available above.

If someone in my class experiences symptoms whilst at college do I have to stay in the class?

The class will carry on as normal but all students and staff must be alert to any symptoms. If you feel uncomfortable staying in the class then we can offer a fully remote learning option for up to 14 consecutive days so you can self isolate at home. If you develop symptoms at home you must book a test and inform us of the results.

Can I wear a mask around the college?

We are asking that all staff and students wear one in all corridors and communal areas, if you are able. We will be providing cards for those who are not able or are exempt from wearing one. There is currently no requirement to wear a face covering in the classrooms, although you can if you wish to. Please be aware that teaching and support staff may be wearing face shields and masks in the classroom. 

I’m feeling very anxious about coming to college, what can I do?

If you are feeling anxious or worried about returning to college please come and talk to your centre coordinator/ tutor. We will work with you to ensure you feel safe and comfortable, this could include a staggered start or increased remote learning. We can also refer you to our dedicated Student Services team who can further support you.

I don’t have a laptop at home, how can I do my work remotely?

During your induction we will be asking all students to complete a form which will inform us of who needs extra support with equipment via the 16-19 bursary. We will provide further information at induction.
If you find that you need something you don’t have please talk to the centre coordinators as soon as possible who can help you.

What happens if there is a local lockdown or another national lockdown?

If the Government decides that there is to be a lockdown (whether it is local or national) that affects either centre we are prepared to move to a full online delivery model.
We will also be working closely with the local authorities to ensure that the guidance given out by Government is closely followed and carried out.

What do I do if I have just come back from holiday from one of the travel corridor exempt countries?

If you are returning from one of the countries which has been removed from the exemption list (see here) you must inform the centre coordinator as soon as you are able and we will move you to a fully remote learning delivery for 14 consecutive days whilst you self isolate. You must provide us with the date you arrived back in the UK.

Who should I get in touch with if I have to self isolate?

If you need to self isolate you should contact the centre coordinator in the first instance:

For Brighton – Kerri.Jones@dv8sussex.com / 01273 550432
For Bexhill – Shani.Rogers@dv8sussex.com / 01424 213890

They will provide support and refer you to your curriculum teams who can organise your remote learning.

 

If you have a question which is not answered here, please email the Operations Manager via the email address below. Hannah.Sapsford@dv8sussex.com